Five quotes, five formats, one comparison table.
Drop each vendor's quote into a slot and the rig lines them up: the same items matched across vendors even when they are worded differently, the best price highlighted per row, and the things nobody quoted flagged in red. Free, no signup.
Comparison rig
Drop or choose quotes
2 to 6 vendors - the comparison builds itself as they land
Quote B
any layout, scans included
Quote C
add up to six
Honest matching
The hard part isn't reading the quotes. It's lining them up.
Vendors never describe things the same way. One writes "sit-stand desk 160cm", the next "height-adjustable workstation, 1600mm", the third just "desk, electric". A spreadsheet template makes you reconcile that by hand; this tool does the alignment and shows its work - loose matches are marked, exact vendor wording is on hover, and anything unmatched gets its own row instead of a forced fit.
Procurement and office managers
Five supplier quotes, a boss who wants the comparison by end of day, and no appetite for re-keying line items.
Construction estimators
Sub bids in six formats leveled into one sheet - scope gaps and exclusions surfaced instead of discovered at award.
Anyone renewing a contract
Last year's quote against this year's: what moved, what disappeared, what got quietly added.
The sample quotes are fictional and free to reuse - link to them directly: Atlas Office Interiors (PDF) · FormWorks Contract Furniture (PDF) · NordForm (one item missing) (PDF)
Questions buyers ask before trusting a comparison
That is the core of the tool: descriptions are matched semantically, so "ergonomic task chair" and "operator seating, ergonomic" land on one row. When a match is loose it is marked with ≈ and the exact wording from each vendor is one hover away - the judgment call stays yours, with the evidence in front of you.
Yes - that is often the expensive part. Any row a vendor did not quote shows an explicit "not quoted" flag instead of silently averaging away, so scope gaps surface before you award.
Two to six per comparison in the free tool, up to 14MB per file. The comparison rebuilds automatically as each quote finishes reading.
Yes - the OCR layer handles scans and photos, and the extraction reads each vendor's layout without templates.
Files are transferred encrypted and processed on SOC 2 and ISO 27001 certified, HIPAA compliant infrastructure, and never used to train models.
Run it at scale
Every RFQ ends in this table. Stop building it by hand.
DocuPipe runs this extraction on every quote that arrives - email attachments, portal uploads - and delivers the aligned comparison automatically, with your item catalog and approval flow around it.
Free tier included. Takes about a minute to set up.
SOC 2 certified · ISO 27001 · HIPAA compliant · Encrypted in transit and at rest · Never used to train models